Field

Value

Department Id

Enter a unique ID for the department you are adding (AA-ZZ). The Department Id and Job Number Prefix can be up to two characters each, e.g.:

• NS – NSW Service
• NF – NSW Fire
• NW – NSW Warranty
• QS – QLD Service
• QF – QLD Fire.

If you are setting up a Quotes department for service jobs, enter Q as the department ID.

Description

Enter the department name.

Job Number Prefix

Enter any job number prefix you want for this department. Usually this is the same as the department ID.

Default Job Type

Select the default job type for this department. Options are:

• Normal Job – service or project type jobs
• Internal – internal jobs to capture and expense internal costs
• Manufacture – jobs to manufacture inventory items
• Quote – quotes only.

Manual Job Number

Select No if you want automatic job numbers generated, or Yes if you want users to be able to enter their own 10 character job numbers.

If you select No, job numbers cannot be changed by users.

Last Job Number

Enter the last job number used for this department. Each department can have its own unique sequence of job numbers.

Last Estimate Number

If the Micronet Estimating System is activated within MJC, enter the last estimate number for this department.

General Ledger

If you want financial data for this department automatically transferred to the General Ledger, enter the name of the GL interface record for this department. If your financial reports are not dissected by department, this is usually set to TOTAL.

For more information on setting up GL interface records for the General Ledger, refer to "Setting up Micronet Integration".

Default Status

Enter the default status (A-Z) that Micronet assigns to new jobs. This is normally set to A=Active.

For more details on setting up job statuses, refer to "Edit - Applications - MJC - Job Status Table".

Default Status on Invoice

Enter a default status for invoiced jobs. Micronet automatically assigns this status when a job is invoiced. This is usually C for Completed.

Default Area

Enter a default area. Micronet automatically assigns this area when creating a job. This is usually set to 0 – To be Defined and must be changed to the appropriate area code when the job is created. This can vary depending on the job.

Areas must already be setup in the Area master file. Refer to "File - Area".

Default Stage

Enter a default stage number. Micronet automatically creates this stage when creating a job. Stages can be added or amended once the job is created.

Normally this would be set to 1 – the default stage that Micronet creates for all new jobs.

Delete on Completion

Select whether you want jobs saved or deleted after they have been completed. The options are:

• Yes – Micronet will automatically delete jobs once they have been completed
• No - Micronet will retain jobs until they are manually deleted.

This affects labour recovery and department analysis reporting.

T Account

If you are using T accounts within the Micronet General Ledger system, enter the default T account for this department.